Before access
Confirm the employee knows which account and tools are approved, what data is prohibited and who owns the policy.
During training
Practise a low-risk task, add context and constraints, identify an error, verify a source and discuss when disclosure is needed.
After training
Give the employee role-specific examples, a review checklist and a clear contact for uncertain situations.
Manager sign-off conversation
The manager should ask the new employee to explain one permitted use, one prohibited input, one verification method and the person they would contact when uncertain. This short conversation reveals misunderstandings that a completed checkbox alone can miss.
Practical checklist
Read acceptable-use policy
Use approved account only
Enable required security settings
Complete privacy scenario
Complete verification exercise
Know escalation contact
Manager confirms role-specific uses